Every small business needs a Backup Strategy

Do you have a Backup Strategy or are you one of the almost four million UK businesses that could be at risk of losing their data due to inadequate – or even non-existent backup practices?  Many small business owners do not back up their data at all, and in some cases the only copy of important data is residing solely on the individual system it was created on.

Data is the most important aspect of a business.  Hardware and software can always be replaced, but the same cannot be said about data. When disaster strikes, complete loss of data is something that business owners will find extremely difficult to recover from.  Lose of data unique to your business, like financial reports, client information or system instructions could result in your business being down for days, face fines or total closure.

What causes data loss?

There are many reasons for business data loss including:

  • Hardware or system malfunction
  • Accidental deletion
  • Software corruption
  • Malware and Ransomware

Disaster can happen at any time and without warning and it is impossible to know to what extent it will affect your business.  The only way to protect against the knock-on effects is to have a fully fit for purpose backup strategy.

So, what is a Backup?

A backup is a copy of all the data files on your computer system that is stored in a remote location, away from the original machines. These copies can be made and stored in a variety of ways, such as cloud backups, tapes, USBs and even NAS and server storage, all of which have their advantages and disadvantages. The important factors for a backup are that they should be made frequently, and they should be stored separately from the systems they are copies of. That way if the building you are working in catches fire, you can restore the data from the backups quickly. Essentially, if your computers all broke down tomorrow, your backups are the only thing that can get you back up and running from where you left off. Data is the most important aspect of your computer systems, without it, they are just empty shells.  Backups not only give you peace of mind, but they also save you a lot of time and money should something terminal happen to your systems and files.

How frequently should you back up?

However, backing up your systems once a year won’t do you much good. That’s why most businesses run a daily backup (usually in the evening while the systems aren’t in use) to ensure that, if something were to go wrong, the loss would be minimal. It might sound a little paranoid, but you would be surprised how many ways your data could be lost overnight. Viruses could infect and corrupt your computer systems, power failures spikes could fry the circuits inside your servers, software could crash, flood, fire, theft or vandalism could render your network and machines useless, or it could be something as simple as a user error deleting a bunch of critical files. But if you have a working, up to date backup of all your data, you can restore the data and get operations back up and running.

At ACT Systems, we work with business owners across the country to provide a simple, effective and affordable backup solution. It’s called BackUp+ and offers a multi-tier back up and disaster recovery solution, all wrapped up in a simple monthly subscription. Our backup solutions are all GDPR compliant and can easily slot into your existing business systems for a seamless data backup process. Never worry about the safety and security of your data again and move forward in the knowledge that your business data is protected, no matter what happens. For more information, just get in touch with the team at ACT today for your free consultation.

For further information on our backup solutions please click here.